Boys & Girl Club of Rutherford - Program Manager

The Program Manager directs/manages overall daily operations of the designated Clubhouse with primary concern for programs and service delivery, supervision and training of staff, facilities management, community relations, and membership administration. This position is responsible for overseeing the planning, development, implementation, and evaluation of a specific program for youth at a designated Club site. Programs will support our priority outcome areas of Academic Success, Healthy Lifestyles, Good Character, and Citizenship. The Program Director also provides leadership and supervision to assigned program and volunteer staff; manages budgets and controls expenses as assigned.

Leadership

· Establish programs, activities and services that prepare youth for success and that create a club environment that facilitates achievement of Youth Development Outcomes.

· Ensure a healthy and safe environment, ensuring facilities, equipment and supplies are available and maintained.

· Allocate and monitor work assigned to program volunteers and staff, providing ongoing feedback and regular appraisal. Identify and support training and development opportunities for assigned volunteers and staff.

· Oversee proper record keeping and reporting including activities and events conducted, breakdowns of daily participation figures, notable achievements, and any problems/issues.

· Ensure productive and effective performance by all program staff and volunteers.

Program Development and Implementation

· Establish and maintain Clubhouse program goals and settings that ensure the health and safety of members. Ensure that site staff understand and effectively communicate standards of program; that they ensure program areas are safe, well-ventilated, and well lit; and that club equipment is maintained in good working conditions.

· Ensure the evaluation of Club programs on a continual basis and ensure programs/activities respond to member needs and address their gender and cultural diversity.

· Control Clubhouse program and activity expenditures within approved budget.

Strategic Planning

· Plan, develop, implement, and evaluate overall programs, services, and activities to ensure they meet stated objectives and member needs and interests. Compile regular reports reflecting all activities, attendance, and participation.

Resource Management

· Manage financial resources assisting in the development of annual budgets. Control expenditures against budget.

· Ensure administrative and operational systems are strictly followed to maintain the operation of the physical properties and equipment of the Club. Ensure compliance with organization policies.

· Recruit, manage and provide career development opportunities for staff and volunteers. Conduct regular staff meetings.

Partnership Development

· Develop strategic partnerships with parents, community leaders, and organizations.

Marketing and Public Relations

· Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and the community.

ADDITIONAL RESPONSIBILITIES:

· Purchase of supplies and equipment.

· Work with staff on special events to carry out programs in all departments.

· Exercise authority in problems relating to members; utilize guidance and discipline plan.

· Assuming other duties as assigned.

RELATIONSHIPS:

Internal: Maintains close, daily contact with Operations, Area Director, and Club staff to interpret and explain organizational mission, program objectives and standards, discuss issues, and provide/receive information. Maintains appropriate contact with selected advisory members on specific assignments/events. Has regular contact with members as needed to discipline, advise, and counsel.

External: Maintains contact with external community groups, schools, members' parents and

others to assist in resolving problems and to publicize Club.

• Four-year degree from an accredited college or university or approved equivalent experience.
• Work experience in a Boys and Girls Club or similar organization planning and supervising activities based on the developmental needs of young people, or equivalent experience.
• Demonstrated ability in personnel supervision, facilities management, and the recruitment and retention of key personnel.
• Strong communication skills, both oral and written.
• Ability to recruit, train, supervise, and motivate staff.
• Ability to deal effectively with members including discipline problems.
• Working knowledge of budget preparation, control, and management.
• Skills in fundraising and special events.
• Demonstrated ability in working with young people, parents, and community leaders.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

1. Sedentary Work:

a. Ability to sit for extended periods at a desk or workstation.

b. Ability to use a computer, keyboard, and mouse for extended periods.

2. Vision Requirements:

a. Ability to read documents, spreadsheets, and emails on a computer screen and in printed form.

b. Close vision for detailed work.

3. Hearing Requirements:

a. Ability to hear and communicate effectively in a typical office environment, including phone calls,

virtual meetings, and in-person interactions.

4. Manual Dexterity:

a. Ability to use hands and fingers for typing, operating office equipment (printers, fax machines, etc.), and other tasks that require fine motor skills.

5. Repetitive Motion:

a. Frequent use of the hands and wrists for typing and using a mouse or other office tools.

6. Mobility Requirements:

a. Ability to navigate and travel to meeting locations outside the office to interact with community partners and stakeholders, fill in for program staff as needed.

b. . Ability to move around the office for meetings, document retrieval, or other purposes.

c. Occasional lifting of office supplies, files, and materials up to 20-30 pounds.

7. Flexibility:

a. Ability to work in a variety of environments both inside and outside the office (e.g., sitting at a desk, attending meetings, collaborating with colleagues).

8. Stamina:

a. Ability to maintain focus and productivity for extended hours, often in a fast-paced, multitasking environment.

Employees must be able to perform the essential functions of this position satisfactorily. The requirements listed are representative of the duties, knowledge, skills, and/or abilities required. Reasonable accommodation may be requested by employees with disabilities, to enable them to perform the essential functions. The Boys & Girls Club of Rutherford County is committed to engaging in an interactive dialogue with employees relating to reasonable accommodation.