Accounting Specialist

Classification: Full-time, salaried exempt. 

Reports To: Vice President of Finance 

Salary Range: $50,000-$60,000 commensurate with experience & education 

Overview 

We are seeking a detail-oriented, analytical, and organized Accounting Specialist to manage our daily financial operations. The ideal candidate will handle accounts payable/receivable, reconciliations, and general ledger maintenance to ensure accurate financial reporting and compliance with company policies. The Accounting Specialist plays a critical role in supporting the finance department’s efficiency and ensuring the financial health of the organization.

Key Responsibilities & Duties 

• Transaction Processing: Process and log accounts payable and accounts receivable transactions (invoices, payments, expenses) accurately and in a timely manner. Reconciliation: Reconcile bank statements, credit card accounts, and general ledger entries, researching and resolving any discrepancies. 
• Month-End Support: Assist with month-end and year-end closing procedures, including preparing journal entries. 
• Financial Reporting: Generate, review, and distribute daily or monthly financial reports and spreadsheets for management. 
• Vendor/Client Management: Maintain vendor records, process vendor payments, and communicate with clients regarding outstanding invoices. 
• Payroll Support: Assist with payroll processing and employee expense reimbursements, ensuring accuracy. 
• Compliance & Audits: Ensure compliance with internal controls and Generally Accepted Accounting Principles (GAAP). Support internal and external audits by providing necessary documentation. 
• Data Accuracy: Maintain accurate digital and physical financial records. 

Additional Responsibilities 

• May assist in managing and administering employee benefits programs. May maintain all financial and business records. 
• Train program staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting as needed or requested.
• Attend Finance Committee meetings in an informative role, as requested. Assist team in budget preparation and management, as requested. 
• May assist the resource development team, as requested. 
• Generate reports for CEO as needed 

Required Skills & Qualifications 

• Experience: Minimum of 2–4 years of experience in an accounting or bookkeeping role.

Education & Experience Required 

• Bachelor's degree or equivalent in the field of accounting, business, and/or finance.
• Three to five years of general accounting experience, using computerized accounting systems. 
• Strong analytical skills, with attention to detail. 
• Strong customer relations skills. 

Preferred Systems Experience 

• NetSuite 
• Bill.com 
• Divvy 

Physical Requirements 

• May sit for long periods of time 
• Ability to lift 50 lbs 

DISCLAIMER: 

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.