Development Assistant

Company Description 

At Boys & Girls Clubs of Metro Denver, our mission is more relevant than ever. Our Program Support Center team ensures a strong operational foundation for our Clubs so staff can deliver on our mission every single day.  

When you join Boys & Girls Clubs of Metro Denver, you are part of a talented, mission-driven team that is singularly focused on making sure every child can achieve their greatest potential. We are curious and compassionate, diverse and dedicated, inspired and inspirational. And we love what we do. Come help light the way to big futures for Metro Denver kids and communities. 

Job Summary

The Development Assistant provides essential administrative, operational, and coordination support to the Vice President of Resource Development and the broader Resource Development team. This part‑time role plays a critical behind‑the‑scenes function in ensuring the smooth day‑to‑day operations of the department, supporting fundraising activities, donor engagement efforts, and internal team workflows.

Approximately half of the role is dedicated to supporting the Vice President of Resource Development through executive‑level administrative support, including calendar and meeting management, email coordination, donor interaction documentation, expense and invoice tracking, and communications review. The remaining time supports the Resource Development team with shared calendar coordination, internal communications, donor acknowledgment preparation, database support, expense tracking, and general development operations.

This position is ideal for a highly organized, detail‑oriented individual who thrives in a supportive role, can manage multiple priorities with accuracy and professionalism, and enjoys contributing to a mission‑driven, child‑serving nonprofit organization through dependable and responsive administrative and operational support.

Role & Responsibilities 

Vice President of Resource Development Executive & Administrative Support

• Provide high‑level administrative support to the Vice President of Resource Development, including comprehensive executive calendar management; scheduling and coordinating internal and external meetings, one‑on‑one meetings, and donor and partner visits; resolving scheduling conflicts; and proactively protecting focused work blocks to align with weekly priorities and support effective time management.
• Manage and organize email communications, including responding to urgent messages daily, replying to priority messages within 48 hours, and routing messages as appropriate.
• Enter and maintain donor email exchanges, meeting details, notes, and related communications in Raiser’s Edge—including calls, voicemails, and texts, ensuring timely, accurate, and consistently formatted records
• Submit and track expense reports and invoices in a timely manner, ensuring accuracy and compliance with organizational policies.
• Request, collect, and track weekly and monthly reports from relevant departments and ensure timely submission.
• Review and edit internal and external communications for grammar, clarity, and accuracy prior to submission or distribution.

Resource Development Operations & Database Support

• Maintain shared Resource Development calendars, deadlines, meeting logistics, and meeting minutes to support effective team workflow, coordination, and accountability.
• Draft simple internal communications, reminders, and follow‑ups to support team coordination and accountability.
• Monitor shared inboxes and route inquiries to appropriate Resource Development staff in a timely manner.
• Assist with generating donor acknowledgment letters, including mail merges, printing, stuffing, and mailing.
• Support mass data updates by preparing spreadsheets and uploading general constituent data (e.g., contact updates, event attendance, basic attributes) using established templates and procedures, under the guidance of the Database Manager.
• Cross‑train to provide backup support for gift processing tasks during peak periods or staff absences, following established procedures and under direct supervision
• Order, organize, and maintain Development supplies, including stationery, envelopes, and materials; assist with vendor coordination as needed.
• Prepare invoice requests and submit them to appropriate team members for review and processing.
• Track departmental payments and expenses, including raffle‑related tracking, as directed.
• Support internal team gatherings, appreciation moments, and culture‑building activities.

Minimum Qualifications & Requirements

• Associate or bachelor’s degree in business administration, Communications, or a related field, or equivalent professional experience.
• One (1) year or more of administrative or office support experience, including calendar management, scheduling, and coordination of meetings.

Preferred Qualifications 

• Experience in a nonprofit, fundraising, or donor relations environment, with exposure to development or advancement operations.
• Experience working with donor management systems (e.g., Raiser’s Edge) and supporting basic administrative or accounting tasks, such as expense reports and invoice tracking.
• Strong organizational and multitasking skills, with the ability to prioritize tasks, manage competing deadlines, and support multiple stakeholders in a fast‑paced environment.
• Excellent written and verbal communication skills, including attention to grammar, clarity, and professional tone
• High attention to detail and accuracy, particularly when handling data entry, scheduling, and administrative documentation.
• Ability to work both independently and collaboratively as part of a team‑oriented department.
• Strong problem‑solving skills and adaptability, including the ability to manage scheduling conflicts, shifting priorities, and urgent requests.
• Proficiency with the Microsoft Office Suite (Word, Excel, Outlook) and other relevant software tools used for scheduling, communication, and document management.

In-Office and Remote Work

This position works primarily at the Program Support Center but may occasionally work from other Boys & Girls Clubs of Metro Denver facilities as necessary. All remote work and other flexible work arrangements must be approved prior to implementation.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives of employees assigned to this job.