Role & Responsibilities
- Submit expense reports and invoices in a timely manner, ensuring accuracy and compliance with company policies.
- Manage the executive calendar, including scheduling one-on-one meetings with direct reports and arranging visits with donors and partners as needed.
- Schedule and manage work blocks to optimize time for focused tasks, ensuring alignment with weekly priorities.
- Manage and organize email communications, including replying to urgent messages daily, responding to priority emails within 48 hours, and filtering out spam and junk mail.
- Coordinate internal and external meeting requests, prioritizing senior leadership and ensuring alignment with calendar availability. Reschedule or adjust meetings as needed based on conflicts.
- Review and edit communications for grammar and accuracy before submitting them to the DevOps team.
- Request and track weekly and monthly reports from relevant departments and ensure timely submission.
- Enter donor meeting details and notes into Raisers Edge, maintaining accurate records of interactions.
- Monitor and respond to RingCentral messages, forwarding inquiries to the appropriate team members.
- Seasonal role with provided equipment, supporting various administrative and scheduling tasks throughout the employment period.
Minimum Qualifications & Requirements
Candidates may meet the minimum qualifications and requirements by possessing an equivalent combination of education and experience.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- 1-2 years of administrative support experience, including calendar management and scheduling.
Preferred Qualifications
- Experience working with donor management systems (e.g., Raiser's Edge) and basic accounting tasks such as handling expense reports.
- Experience in a nonprofit, fundraising, or donor relations environment.
- Experience with communication platforms such as RingCentral and donor management tools like Raiser's Edge.
Additional Knowledge and Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software for scheduling and communication.
- Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
- Excellent written and verbal communication skills.
- Attention to detail and a high level of accuracy in work.
- Ability to work independently and with a team.
- Strong problem-solving skills and adaptability in handling scheduling conflicts and urgent tasks.
- Availability to work on a seasonal basis, as needed, with flexibility for urgent tasks.
Supervisory Responsibilities
- This position does not have supervisory responsibilities.
Compliance Requirements
- Candidates must be able to pass an annual background test, pre-employment drug test and reference checks.
- A valid driver's license and ability to be insured under the company's insurance policy is also a requirement
- They may be required to lift supplies, materials, and collateral materials weighing up to 25 pounds. Outdoor work and light physically demanding activities may be required on occasion.
In-Office and Remote Work
This position works primarily at the Program Support Center Offices but may occasionally work from other BGCMD facilities as necessary. BGCMD employees may work from home one day per week between Tuesday through Thursday. All remote work and other flexible work arrangements must be approved prior to implementation.
Commitment to Diversity, Equity and Inclusion
We develop and nurture a community where everyone can reach their full potential. At Boys & Girls Clubs of Metro Denver, we continuously focus our efforts to ensure that our team members, Club members, and communities come together to cultivate a diverse landscape where everyone has equitable access to opportunities and resources. At BGCMD, we value diversity and believe that unique perspectives contribute to the success of our team.
Disclaimer
The information presented indicates the general nature and level of work expected of employees in this classification.? It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives of employees assigned to this job.
Equal Opportunity Employer
Boys & Girls Clubs of Metro Denver is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by law.