Special Events Coordinator
About Us
For over 90 years, Boys & Girls Clubs of Delaware has impacted thousands of lives across Delaware. We are the largest licensed provider of childcare in Delaware and the only statewide Boys & Girls Club in the nation.
Each and everyday girls and boys are left to find their own recreation and companionship. An increasing number of kids are at home with no adult care or supervision. Young people need to they have a place in their community where they can go. Clubs provide a safe haven for youth, allow them to meet with friends and be a part of positive peer groups. Club programs teach life skills, conflict resolution and focus on the development of character. Clubs also provide members with positive role models and a nurturing environment that help improve decision-making skills.
Position Summary
Special Events Coordinator ensures the overall success and growth of the
organization’s major fundraising events. This state-wide position is responsible for event planning, execution, marketing, expense management, and fundraising through sponsorships, auctions, and ticket sales. A highly collaborative position, strong verbal and written communication skills are required to successfully lead event committees and volunteers. This position also serves as a resource for operational leaders of smaller events throughout the state.
- Plans, manages, and executes major fundraising events in New Castle, Kent, and Sussex Counties to include preparing event collateral, coordinating with event venues and vendors, maintaining event records, logistical oversight, and event correspondence.
- Supports event chairs and committees. Work with them to recruit and solicit sponsors, donors, volunteers, and event attendees.
- Develops and implements post-event stewardship strategy that retains event participants year over year and converts event attendees to donors.
- Manages inventory of decorations, auction items and other supplies. Ensure they arrive at events and are returned in a timely manner.
- Prepares annual event budgets and monitors event expenditures to ensure that events operate within approved budgets. Prepares financial analysis and reports for Area Directors, BGCDE Leadership and Event Committees.
- Tracks event attendance and contributions using event software platform and coordinate entry of information into Raisers Edge with Donor Database Administrator. Maintains event website.
- Works with Marketing Manager to market and raise public awareness of events.
- Oversees the management of auctions for special events. Responsible for solicitation of items, record keeping, data entry, item tracking, bid sheets, displays, and auction close-out.
