Development & Events Specialist

Boys & Girls Clubs of Central Florida is excited to be expanding their Development Team and are looking for the best and brightest to join our family.

Location: 101 E Colonial Drive, Orlando, FL 32801

PRIMARY FUNCTION:

This position is responsible for overall management of a comprehensive roster of special event initiatives overseen by the Development Department. This includes managing logistics, timelines, committee meetings, solicitations and acknowledgements for all events as assigned.

KEY ROLES (Essential Job Responsibilities):

1. Manages and coordinates all aspects of the auction for the signature fundraising event, Celebrate The Children, including Live Auction, Silent Auction, etc. in cooperation with the Auction Committee. Responsible for distribution of all auction meeting notices to event committees and preparation of minutes from event committee meetings.
2. Supports all annual regional fundraising events by working with Development Officers of each county/branch to plan, organize, and manage the events. Includes but is not limited to supporting donor appreciation events, and other fundraisers including Be Great Gala, Black & White Ball and other events as assigned. 
3. Supports event logistics for series of Faces of the Future breakfasts throughout Central Florida geographic footprint.
4. Trains and manages all auction volunteers for fundraising events in conjunction with Volunteer Manager and ensures the event process is efficiently and appropriately managed.
5. Prepares requests for proposals and secures event related vendor contracts as well as in-kind donations from vendors.  Negotiates with restaurants, hotels, and other vendors for departmental events and follows through on contract execution. 
6. Manages and maintains accurate records of registration and event logistics.  Accurately records event related information into the Raiser's Edge database.
7. Provides marketing support for assigned events including; collateral materials related fundraising events, design of invitations, setting up marketing materials at events, necessary slide shows, awards, event eblasts, etc.
8. Performs other related duties and responsibilities as required or as assigned to support Development Department. 

 RELATIONSHIPS:

Internal:  Maintain oral and written contact with Director of Events, Vice President of Development, Development Team, staff and Board for the purpose of exchange of information as it related to campaign and special events.

External:  Maintain verbal and written contact with event prospects, donors and vendors.

SKILLS/KNOWLEDGE REQUIRED:

1. Bachelor's degree from an accredited college or university.
2. A minimum of three to five years work experience in non-profit, including organizing small and large-scale special events.
3. Strong oral and written communication skills both verbal and written.
4. Ability to generate interest in the company or program and reach out to appropriate business partners.
5. Strategic and creative thinker, proactive, driven, highly organized with demonstrated hands-on experience and the ability to multi-task, handle pressure and meet deadlines. 
6. Strong project management and revenue management.
7. Understanding of basic fundraising and sales principles.
8. Highly competent computer skills, including Microsoft Word, Excel, Power Point, and other related programs.
9. Highly competent working independently and with a team.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.