Vice President of Operations

Boys and Girls Club of the Pikes Peak Region 

Mission Statement: To empower every Club member, through safe and impactful experiences, to: graduate from high school with a plan for college or career, contribute to their community and live a healthy life.

Position Overview: Oversees all Club operations and programs.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Supervision Received:

The Vice President of Operations reports directly to and receives supervision from the President & CEO on a regular basis.

Supervision Exercised:

The Vice President of Operations oversee all Club/Site Directors and the entire Operations team.

Benefits:

Boys & Girls Club of the Pikes Peak Region offers medical, dental, and vision to new employees the first of the month following 60 days of employment. Our current coverage is with United Health Care.

The percentage the company contributes is tiered. Up to 3 years of employment the company pays 50% of medical, dental, and vision for the employee, 3-5 years it increases to 75% and after 5 years it increases to 100%. Spouse and dependent medical, dental and vision coverage is offered at the full expense of the employee.

We also offer life, Short-Term Disability and Long-Term Disability paid for by BGCPPR at 100% for employee only.

The organization also participates in a defined pension plan. This is a 401A employer contribution only. Normally, eligibility begins after first year of employment as long as 1000 hours has been met. Once eligibility has been met the Club currently pays 5% of your salary annually. In this plan we have a 2–6-year vesting schedule.

Additional benefits include 15 days of paid time off (PTO). This PTO accrues per pay period beginning at 90 days of employment. We have 9 traditional paid holidays beginning after 90 days of employment.

Essential Duties and Responsibilities:

Operational Management

Staffing

• Oversee Club/Site Directors and assist in the implementation and delivery of operations, programs, services and activities that facilitate achievement of Youth Development Outcomes
• Recruitment, hiring, and placement of required staff
• Ensure staff are properly trained & go through orientation
• Terminations and disciplinary actions concerning staff
• Manage, supervise, mentor, and support the staff on a day-to-day basis
• Manage & approve vacation requests as needed
• Perform & deliver evaluations
• Meet weekly with Club/Site Directors to communicate & share updates on current projects/activities

  Programs/Grants

• Go over all grants and programs with staff to ensure successful delivery
• Communicate with Development to assist in deciding which grants to pursue
• Implementation of awarded grants
• Writing grant reports as needed
• Ensure surveys for programs and grants are being done each semester and/or annually

Licensing/Standards

• Uphold and maintain state licensing standards to include health and fire
• Uphold and maintain Army School Age Program in Your Neighborhood (ASPYN) standards for all Kids Club 360 sites
• Uphold and maintain Alliance, BGCA, and BGCPPR standards

Resource Management

• Complete and submit the Annual Report
• Plan & oversee Professional Training Days quarterly for all staff
• Search and source trainings/trainers and ideas to teach and develop staff
• Monitor & support Kids Club 360 recruitment with Directors to expand ADA numbers
• Continuously foster school relationships with Principals and Vice Principals
• Seek out opportunities and develop collaborative partnerships with other youth serving organizations, school districts, families, and community organizations
• Plan and run annual events that relate to operations
• Oversee the maintenance and repair of buildings, equipment, and other facilities as needed
• Collaborate and manage a relationship with the maintenance man at Early Connections around HVAC
• Meet with Finance to access Profit and Loss at each site to manage appropriately
• Communication financial needs with Finance around events, trainings, maintenance repairs, and outreach events

Strategic

• Contribute to short- and long-term organizational planning and strategy as a member of the management team
• Prepare board reports and prep Programs Board member with talking points quarterly

Other

• Host weekly Director’s meetings
• Meet weekly with the President & CEO to discuss Operations
• Attend all staff meetings & meet with all departments to keep updated as needed
• Perform all other job-related duties as assigned

Qualifications:

1. Strong work-ethic and a commitment to the mission and growth of the Boys & Girls Club of the Pikes Peak Region.
2. Bachelor's degree from an accredited college or university is required. Courses or minor in business is preferred.
3. A minimum of five years work experience in a Boys and Girls Club or similar organization with a minimum of two years at the management level.
4. Experience with youth development and Colorado State licensing.
5. Ability to recruit, train, supervise, and motivate stafff.
6. Strong leadership skills (management/supervisory experience).
7. Preferred to have been a youth director before.
8. Mentally able to manage and handle stress appropriately.
9. Ability to deal effectively with conflict and discipline problems.
10. Must submit to and pass a background check.

Skills:

1. Time management & delegation skills
2. Strong communication skills, both oral and written
3. Computer skills to include Microsoft Office suites
4. High energy needed
5. Problem solver/critical thinker
6. Display excellent teamwork skills
7. Demonstrates excellence in administrative and organizational skills
8. Adapts well to change and fast paced environments

Physical Demands and Work Environment:

Frequently required to sit, walk, stand, hear, talk, see, use hands, reach and manipulate objects, tools or controls. This position requires mobility. One must have reliable transportation and a valid driver’s license. Duties involve moving items weighing up to 25 pounds on an occasional basis. Usual office working conditions with typical noise level in the work environment.

Disclaimer:

The information presented indicates the nature and level of work expected of employees in this classification. It is not designed to contain, nor be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees.