Club Director

GENERAL FUNCTION:

The Club Director reports directly to the Senior Director of Club Operations or County Director and is responsible for the overall maintenance, supervision, program, and general operation of the Club. He/She is responsible for the activities relating to the outreach and recruitment of Members. The Club Director is responsible for Community Relations and hiring staff at the Club level. He/She coordinates the work of the Program Manager and assumes direct responsibilities for the development of specified program areas. The Club Director is responsible for overseeing the staff to implement specific programs related to BGCBC 3 (three) core service areas.

JOB FUNCTION:

Club Director shall stimulate growth in membership, program development, fiscal responsibility, and overall dependability in managing the affairs of the Club. Specific accountability will be incorporated through the use of the annual evaluation process.  The Club Director should possess the following skills:

TECHNICAL:

• Ability to formulate proposals, needs lists, and prepare cost projections.
• Possess knowledge of rules and regulations regarding Club operations.
• Ability to plan, organize and conduct academic, good citizenship and healthy lifestyle activities.
• Possess knowledge of development stages in youth and plan programs accordingly.
• Ability to manage grants, achieve deliverables, and create reports
• Ability to perform CPR and apply First Aid Techniques.
• Manage One Call Now system for Club level communication
• Train Membership Clerk and other key staff on the proper use of KIDTRAX including:
  • enter data into the Kidtrax system
  • scan members in/out according to Safe Passage policy
  • to ensure the integrity of the database
  • importance of maintaining confidentiality.
  • maintenance of equipment, ordering of supplies
  • communicate issues to Director of Club Operations

MANAGERIAL:

• Ability to supervise and train staff
• Ability to maintain accurate records- Financial, Membership, Program, Guidance, etc.
• Ability to interpret goals and objectives of the organization to the staff.
• Ability to present a professional image to the community.
• Ability to utilize program evaluation and activity forms.
• Ability to plan, delegate, and follow up on projects.
• Possess initiative, and creative thinking regarding program and General Club development.
• Implement all areas relevant to the 3 core program areas:

1. Academic Success
2. Good Citizenship and Character
3. Healthy Lifestyles

HUMAN RELATIONS:

• Ability to counsel members and parents.
• Ability to maintain discipline, and control building
• Ability to relate to Community, Board and Parents as well as youth members.
• Ability and desire to serve as an advocate for the rights and good of the members.
• Ability to instill enthusiasm and good character traits in the members.
• Ability to present Boys & Girls Club Programs in a favorable light to Civic Groups, Boards, News Media, and the General Public.
• Ability to organize and motivate support groups such as Advisory Boards.
• Ability to utilize the skills of others in achieving the goals of the Boys & Girls Clubs.

SPECIFIC AREAS OF RESPONSIBILITY FOR SUPERVISION AND DEVELOPMENT:

• Supervise overall operation of your Club.
• Maintain Club owned vehicles in accordance with policy.
• Assist in preparation and adherence to budget.
• Turn in all membership monies each payday.
• Turn in all monthly Club reports by the 10th of each month.
• Conduct Staff Meetings, in service training, and maintain accurate staff time sheets.
• Approve completed time sheets by the established deadline of each pay period as determined.
• Make periodic reports to the Chief of Club Operations and the Co-CEO (if requested by the Chief of Club Operations).
• Maintain accurate membership records.
• Direct work of Club staff and filling of any vacancies. (Note: all full-time vacancies must be jointly filled by Club Director & Chief of Club Operations along with Director of Human Resources)
• Organize Award Programs for all activities.
• Supervise maintenance of building and grounds.
• Provide final authority for all Club matters pertaining to Club discipline and policies, in conjunction with Director of Human Resources.
• Foster good public relations through Community involvement and presentations to Civic Groups.
• Work with Program Manager in all areas of his/her direct responsibility.
• Work toward the development of a Parents Group.
• Manage all Club related correspondence and acknowledgements of Club donations.
• Plan and coordinate all fund-raising projects related to the Club.
• Provide leadership for development of new and innovative programs.
• Assist Administrative Office in special projects and assignments as needed.
• Require and review written plans for Program Manager’s areas of responsibility.
• Coordinate and oversee staff responsible for implementing such programs at the Clubs.

In addition to the specific professional job duties, all Club Directors, must also possess the ability to:

• Access facility needs and perform janitorial duties, mopping, cleaning walls, bathrooms, etc.
• Perform minor maintenance: change light bulbs, ceiling tiles, hanging posters, painting, and sports equipment.
• Move throughout activity area without disrupting youth traffic flow and activities.
• Handle a variety of tasks at one time correctly.
• Recognize and react quickly to problems, challenges and quickly stop the undesirable activity (arguing, fighting, horseplay, etc.).

• Supervise activity either inside or outside.
• Assist children with homework.
• Work in any department within Club on an emergency basis, especially the game room at an acceptable performance level to maintain a safe environment.
• Drive organization vehicles, such as 15 passenger vans, busses, etc.
• Manage Club Finances to understand and work within department budgets.
• Communicate in person, on the telephone and in print.
• Take members on field trips and provide direct supervision of assigned members.
• Work in non-air conditioned or heated facilities and provide supervision on outdoor playgrounds.
• Immediately correct safety concerns, (water on floor, stove left on, equipment not stored correctly, doors left unlocked, etc.)
• Answer telephone and communicate with caller in a professional and effective manner.
• Pick up needed supplies from stores and bring to Club when needed.

EDUCATION/EXPERIENCE:

Bachelor’s Degree in Education/ Recreation or a related field from an accredited university preferred but not required. A minimum of five (5) years’ experience in a full-time position working with youth.  Like years of experience in a substantially similar position may be considered.

A current commercial driver’s license (CDL) is preferred, and the ability/willingness to obtain CDL, if requested, in the future.

A safe driving record is required and must be maintained.

Certificates of First Aid and CPR are required to be maintained.   

Demonstrate computer skills including Microsoft Word and Excel

Must demonstrate program and project management; budget planning and fiscal management; demonstrate high standards of ethics and integrity.

PHYSICAL AND MENTAL REQUIREMENTS

High energy level required, must be comfortable performing multi-faceted projects in conjunction with day-to-day activities; must possess superior interpersonal abilities; and the ability to get along with diverse personalities at all times displaying tact, maturity, flexibility, and professionalism. Good reasoning abilities and sound judgment are also required.

Position requirements include: 

• Walking–constantly required to walk (for up to 4 hours) on the floor during peak hours and rotating throughout the Club as needed
• Talking – constantly required to express or exchange ideas by means of the spoken word (conducting staff meetings, guiding staff, meeting with members and parents, etc.)
• Hearing – frequently required to work in a loud environment (especially in the gym and games rooms with the combined sounds of children and game equipment.)
• Sight – position requires both close and distance visual acuity for computer work and monitoring children
• Standing – occasionally required to stand for sustained periods of time (related to Club and Organizational events.)
• Sitting – occasionally required to sit for up to 2 hours
• Bending – occasionally required to bend (picking items up off of the floor, removing food items from the fridge and warming oven, etc.)

• Pushing & pulling – occasionally required to push & pull (sweeping, cleaning floors with push brooms, etc.)
• Use hands/fingers to handle or feel – occasionally required to type for extended periods of time (answering emails, writing reports, creating program documents, etc.)
• Lifting – occasionally required to lift/move items up to 50 pounds.
• Skills essential for successful communication include speaking and writing.
• Worker will be subject to both inside and outside environmental conditions.